REPORTS TO: Country Director
LOCATION:Baghdad, Iraq
ABOUT IREX
IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.
POSITION SUMMARY
The Finance & Administration Officer will be responsible for all aspects of financial and administrative management of the IREX/Iraq country office including financial management, procurement, budgeting, logistics, human resources, and operations. The Finance & Administration Officer will support program staff in preparing financial reports, maintaining currency flow control, office administration, and purchasing. The Finance & Administration Officer will coordinate closely IREX Program and Finance staff based in Washington, DC. This position is only open to Iraqi citizens.
DUTIES AND RESPONSIBILITIES
Finance
• Primary responsibility for implementing financial policies and procedures in IREX/Iraq office;
• Primary bookkeeping responsibility for establishing, maintaining, and reconciling the IREX Iraq office ledger;
• Primary responsibility for maintaining financial systems including internal controls and funds management in IREX/Iraq office;
• Ensuring transactions are properly recorded and reported through the QuickBooks accounting software system;
• Preparing and reconciling bank statements and accounts;
• Maintaining and monitoring all active accounts to ensure accurate records of all project funds;
• Preparing and processing payments;
• Preparing payment reconciliations;
• Assisting in preparation of monthly, quarterly and annual financial reports and transaction reports;
• Preparation of all yearly financial records for IREX global audit and IREX/Iraq local audit;
• Maintaining all computerized accounting systems and records;
• Submitting monthly financial reports to senior staff members;
• Preparing financial forecasts;
• Preparing expense reports for IREX office and project staff;
• Ensuring compliance with donor and IREX policies and procedures as well as local law in all IREX expenditures;
• Assisting in inputting budget information into office data systems;
• Maintaining financial files and records;
• Managing office petty cash;
• Ensuring that all procurement is in compliance with local government, U.S. Government and IREX regulations;
• Other duties as assigned.
Operations
• Coordinating and directing administrative support functions in IREX/Iraq office;
• Processing VAT returns and all other local tax obligations to the appropriate local government agencies;
• Ensuring compliance with donor and IREX policies and procedures as well as local law in all contracts, agreements, and sub agreements before they are signed, including but not limited to selection procedures; documentation requirements, compliance with approval authorizations and authorization levels;
• Maintaining IREX/Iraq registration with the Iraqi government;
• Maintaining the office payroll records and managing employee payment;
• Processing all payroll tax obligations to the appropriate local government agencies;
• Managing all office Human Resource files;
• Managing IREX employee health insurance policy;
• Assisting with office inventory;
• Managing office facilities and lease;
• Assisting with logistics of programmatic activities;
• Other duties as assigned.
SKILLS AND EXPERIENCE
• Legal Resident of Iraq with Authorization to Work;
• University experience; in possession of a degree/diploma in the field of Accounting, Finance, or Business Administration;
• Experience with QuickBooks accounting software package preferred;
• Knowledge and experience managing office financial and administrative environments;
• Knowledge and experience with Iraqi local tax and reporting process;
• Experience working with US government funding;
• Professional commitment and work ethic;
• 3 years of experience and knowledge of relevant tasks is preferred;
• 3 years working with NGOs in finance and administration is preferred;
• English fluency required.
Please upload a file that includes a resume and a cover letter that includes your salary range requirements.
IREX conducts anti- terrorism database clearances on candidates who accept employment offers. IREX is also an E-Verify Employer
